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Posted : Saturday, June 15, 2024 12:43 PM
Accounting Clerk / Office Assistant
Do you lack APPRECIATION from your employer?
Are you READY for a Career with PURPOSE?
Would you ENJOY a Fun, POSITIVE and GENEROUS Culture?
Compensation: $18.
00 to $22.
00 an hour based on experience Job Type: Full-time, on-site PRIMARY PURPOSE: Work at the front desk in all areas, accounts payable, accounts receivable and in general office/administration with a positive attitude, a strong work ethic, and a commitment to always maintaining professionalism.
DUTIES AND RESPONSIBILITIES Accounts Payable & Accounts Receivable Assists the Owner/President in performing all accounting functions, including but not limited to: Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into QuickBooks and Bill.
com.
Process and mail out statements and invoices for accounts receivable, along with following up on Aging account balances due.
Process payments via credit card, ACH, or mailed checks for accounts payable.
Reconciliation of credit card statements, incoming invoices, and other financial records to ensure accuracy and resolve any discrepancies.
Digitally collect and ensure submission of all receipts/invoices from employee purchases to match with credit card entries.
Gather information to create month end reports for the accountant and Owner/President.
Closely monitor incoming bills and communicate with vendors, utilities, etc.
to resolve any billing errors, incorrect charges, or late fees etc.
Properly process and record incoming digital and check payments from accounts receivable.
Responsible for collecting and updating Form W9 with vendors and collaborating with accountant for 1099 processing.
Reconciling US Cellular phone inventory Returns/DOA's/RMA's Ensures that appropriate statements, paid receipts, bank records, etc.
are maintained and filed, according to departmental guidelines Handles communications on deposit discrepancies, ordering deposit slips, etc.
Office Assistant Office tasks, including, but not limited to: Engage with incoming phone calls and visitors with a warm and professional demeanor, directing them to the appropriate contacts Keep the public areas inviting and organized, ensuring a welcoming atmosphere for all guests Proactively order and stock, office & kitchen supplies to keep the corporate office running smoothly Perform duties such as scanning, digital filing, filing, photocopying.
Creating documents in Word and Excel Assist all Corporate Office members with various tasks Creating labels for outgoing mail and packages Run errands - Outgoing UPS drop-off, Meal pick-up, Bank deposit, etc.
Sorting incoming mail / packages and distributing through office Managing communications with all service companies for all locations - Water delivery, Floor mats, window cleaning, carpet cleaning Maintains the complete property listing including Landlord contacts, lease terms, Maintenance contracts, service contacts, etc.
Ordering certain items for all locations, such as shirts, nametags, and general store supplies Assist Owner in planning, booking, and preparing for year-end party Assist with coordination of Community Events as needed Works closely with local insurance agency regarding vehicle fleet coverage, drivers, claims, etc.
and a variety of other needs - Property Ins.
Claims, liability certificates for events, etc.
Decorating for holidays Qualifications: High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus Bookkeeping courses, preferred One to two years of accounting or bookkeeping and office assistant experience, preferred Prior experience with computers, data entry, and Microsoft Office Suite Requirements: Ability to learn new systems/processes Must have clear organizational skills Ability to read and interpret documents Ability to write routine reports and correspondence Ability to effectively present information and respond to questions from customers, vendors and employees Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to solve practical problems independently or in a team environment Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Strong basic math Must be able to define problems, collect data, establish facts and draw valid conclusions Must be flexible regarding scheduling based on business demands Able to lift and mover up to 25lbs High degree of accuracy and attention to detail Ability to manage and complete multiple tasks Able to bend, stretch, twist and stand or sit for long periods of time Willingness to learn Clear organization
00 to $22.
00 an hour based on experience Job Type: Full-time, on-site PRIMARY PURPOSE: Work at the front desk in all areas, accounts payable, accounts receivable and in general office/administration with a positive attitude, a strong work ethic, and a commitment to always maintaining professionalism.
DUTIES AND RESPONSIBILITIES Accounts Payable & Accounts Receivable Assists the Owner/President in performing all accounting functions, including but not limited to: Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into QuickBooks and Bill.
com.
Process and mail out statements and invoices for accounts receivable, along with following up on Aging account balances due.
Process payments via credit card, ACH, or mailed checks for accounts payable.
Reconciliation of credit card statements, incoming invoices, and other financial records to ensure accuracy and resolve any discrepancies.
Digitally collect and ensure submission of all receipts/invoices from employee purchases to match with credit card entries.
Gather information to create month end reports for the accountant and Owner/President.
Closely monitor incoming bills and communicate with vendors, utilities, etc.
to resolve any billing errors, incorrect charges, or late fees etc.
Properly process and record incoming digital and check payments from accounts receivable.
Responsible for collecting and updating Form W9 with vendors and collaborating with accountant for 1099 processing.
Reconciling US Cellular phone inventory Returns/DOA's/RMA's Ensures that appropriate statements, paid receipts, bank records, etc.
are maintained and filed, according to departmental guidelines Handles communications on deposit discrepancies, ordering deposit slips, etc.
Office Assistant Office tasks, including, but not limited to: Engage with incoming phone calls and visitors with a warm and professional demeanor, directing them to the appropriate contacts Keep the public areas inviting and organized, ensuring a welcoming atmosphere for all guests Proactively order and stock, office & kitchen supplies to keep the corporate office running smoothly Perform duties such as scanning, digital filing, filing, photocopying.
Creating documents in Word and Excel Assist all Corporate Office members with various tasks Creating labels for outgoing mail and packages Run errands - Outgoing UPS drop-off, Meal pick-up, Bank deposit, etc.
Sorting incoming mail / packages and distributing through office Managing communications with all service companies for all locations - Water delivery, Floor mats, window cleaning, carpet cleaning Maintains the complete property listing including Landlord contacts, lease terms, Maintenance contracts, service contacts, etc.
Ordering certain items for all locations, such as shirts, nametags, and general store supplies Assist Owner in planning, booking, and preparing for year-end party Assist with coordination of Community Events as needed Works closely with local insurance agency regarding vehicle fleet coverage, drivers, claims, etc.
and a variety of other needs - Property Ins.
Claims, liability certificates for events, etc.
Decorating for holidays Qualifications: High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus Bookkeeping courses, preferred One to two years of accounting or bookkeeping and office assistant experience, preferred Prior experience with computers, data entry, and Microsoft Office Suite Requirements: Ability to learn new systems/processes Must have clear organizational skills Ability to read and interpret documents Ability to write routine reports and correspondence Ability to effectively present information and respond to questions from customers, vendors and employees Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to solve practical problems independently or in a team environment Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Strong basic math Must be able to define problems, collect data, establish facts and draw valid conclusions Must be flexible regarding scheduling based on business demands Able to lift and mover up to 25lbs High degree of accuracy and attention to detail Ability to manage and complete multiple tasks Able to bend, stretch, twist and stand or sit for long periods of time Willingness to learn Clear organization
• Phone : NA
• Location : Baraboo, WI
• Post ID: 9139237580
