Payroll Analyst

We are adding a Payroll Analyst to our team! Who We Are: Since 1909, National Guardian Life Insurance Company (NGL) has been one of America’s most successful and highly rated independent life insurance companies.
We specialize in a suite of innovative products for life’s journey, giving people the financial stability, careful guidance and peace of mind to lead a life filled with confidence, dignity and grace.
NGL's Core Values – integrity, dependability, collaboration, compassion and growth are a foundation of our company and help to build on the interactions we have with our policyholders, partners, funeral homes and each other.
We believe in creating an inclusive, welcoming environment for all where diversity is celebrated, and everyone is encouraged to live their best, most authentic self.
We offer Employee Resource Groups for employees to get involved, learn, network, and offer professional and personal development opportunities.
With over 100 years of experience, our passion is to serve people.
Learn more.
Work Environment: NGL offers a flexible work environment where employees can work fully remote, hybrid or onsite at our Madison, Wis.
office.
We support virtual working arrangements in certain states outside of WI.
A Day in the Life: This position shares payroll processing responsibilities along with maintaining the employee time-keeping system, coordinating federal and state payroll tax forms and payments, reconciling benefit accounts, processing expense reports, and completing accounting general ledger and journal entries.
Primary Responsibilities: Payroll Processing Processes, reviews, and transmits bi-weekly employee payroll information ensuring data completeness and accuracy and posts to the General Ledger Generates and retains audit reports to confirm receipt of appropriate documentation for all changes and special payments.
Reviews timecard totals for reasonableness and verifies necessary supervisor approvals are received.
Ensures manager access is assigned appropriately.
Processes requests for payroll related information and collaborates with analysts on payroll issues that arise.
Maintains the accuracy and completeness of the employee payroll data (including time off balances) in an automated payroll system in coordination with Human Resources.
Prepares PTO payouts, reviews payroll data accumulators each pay period and escalates discrepancies for resolution.
Monitors and reviews direct deposit and tax election changes made through the employee self-service portal.
Tax Preparation and Filing Transmits payment of federal and multiple state and local withholding, Social Security, Medicare and unemployment taxes for employee payroll, policy holders’ withholding, and backup withholding.
Submits the collected federal and state withholding taxes, Social Security, and Medicare taxes timely as required to the appropriate taxing authority.
Deposits federal and state unemployment tax on a quarterly basis.
Prepares and files the required monthly, quarterly and annual tax returns including amended returns for appropriate state and federal taxing authority and tax type, obtains required approvals, and submits with required documentation by each deadline.
Researches state filing requirements and registers new state tax accounts for policy and payroll tax withholding.
Reconciliations and Accounting Tracks accumulated payroll data each pay period for several employee benefit accounts, distributes reports as required, and follows up as necessary.
Validates bi-weekly electronic files of employee payroll data for retirement plan vendors and NQDC, adjusts any discrepancies, and transmits electronic files to pension and 401k administrators each pay period.
Initiates ACH payments for collecting retiree medical premiums.
Tracks and calculates the imputed income of group term life insurance coverage over $50,000 for employees and for retirees who received coverage.
Completes a bi-weekly PTO reconciliation.
Partners with Total Rewards pertaining to premium deductions.
Prepares journal entries for transactions such as benefit and payroll vendor payments, and any other benefit or payroll-related transactions.
Posts daily general ledger entries to accounting software for transactions such as the biweekly payroll, tax payments, corporate credit card transactions, employee expense reimbursements, benefit and payroll vendor payments, and any other benefit or payroll related transactions.
Completes month-end account reconciliations for benefit accounts.
Provides monthly and quarterly accruals to the financial reporting team.
Assists the internal audit team with .
audit requests and assists with gathering documentation during the retirement plan audit.
Expense Reports and Credit Card Administration Reviews and approves employee expense reports within policy and assists with administering the corporate credit card account.
Completes the review of expense reports in a timely manner for payroll processing.
Pays the monthly corporate credit card statement, adds or deletes accounts, and adjusts credit limits.
Completes other assignments and special projects on an as needed basis.
Schedule: This is full-time hourly position with hours of 7:30am - 4:00pm CST, Monday - Friday.
Essential to Your Success: Ability to handle, work with, and maintain confidential and sensitive information.
General knowledge of payroll processing practices using an automated payroll system.
Proficiency with web based computer applications.
Basic knowledge of withholding and unemployment tax requirements.
Effective and thorough research, analytical, and problem solving skills with a high attention to detail.
Ability to articulate ideas and information verbally and in writing in a professional, clear, and concise manner.
Effective follow through and follow up skills.
Ability to work proficiently and efficiently with multiple computer software programs including intermediate to advanced skills in Microsoft Word and Excel.
Effective and efficient organization skills to ensure timely completion of duties and ability to retrieve data quickly.
Ability to work independently as well as in a team.
Ability to handle multiple tasks simultaneously while effectively working under pressure and managing competing demands.
Demonstrated maturity, sensitivity, and respect in interactions with all levels of employees and external vendors.
Self-starter, organized, results driven and adaptable to change.
Education Requirements: Preferred: 2 Year / Associates Degree Degree in Business or related field Years of Experience: A minimum of two years of payroll processing experience using an automated payroll system and working with multiple states preferred.
A minimum of two years of payroll tax filing and preparation experience preferred.
What We Offer: At NGL, we provide a comprehensive Total Rewards package that includes competitive base pay and benefits designed to offer solutions to help meet your unique life needs.
Benefits: 20 days of Paid Time Off growing to 25 days after 5 years 11 Paid Holidays (9 company holidays and 2 personal holidays of your choice) Health care, dental and vision plans Up to $1,500 annually towards an employee's choice Annual bonus based on company performance Paid Parental Leave 401(k) match up to 9% Paid Sabbatical after 8 years Paid Volunteer Time Education Assistance Program Employee Recognition Program And much more! Click here to learn more about our comprehensive Total Rewards program.
NGL is committed to creating a diverse environment and is an Equal Opportunity Employer.
Qualified applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
NGL is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process.
To request an accommodation, please contact hrmadison@nglic.
com.