Listing Assistant Real Estate (Administrative Support and Marketing Tasks)
We are looking for a Listing Assistant to join our growing real estate team.
The Listing Assistant will work directly with the Broker / Owner and Listing Partners in a support role in providing a higher level of service to our selling clients while also increasing the flow of listings to the team.
This position requires a well-organized, service-oriented individual with good interpersonal skills, exceptional phone skills, communication, and high attention to detail.
This person will also be required to shift gears quickly to accommodate new priorities, meet tight deadlines, and manage multiple complex activities simultaneously.
If you strive to provide excellent customer service, have a positive attitude, are naturally detailed and organized, tech-savvy, and comfortable coordinating multiple activities, then you may be the perfect fit for this position.
Compensation:
$42,000 - $50,000+ Per Year
Responsibilities:
Handle all aspects of Multiple Listing Service (MLS) and tasks surrounding the marketing of listings, such as coordinating/scheduling professional photography, completing listing paperwork, posting to MLS and designated Social Media platforms, and implementing our proven marketing plan
Attend listing appointments with our Listing Partner to better understand clients’ needs/desires for listing their home/property
Prepare Comparable Market Analyses (CMAs) for Listing Partner(s)
Serve as liaison for Sellers from the signed listing agreement through closing
Coordinate Open Houses with Agents and Property Owners and assist as needed
Perform data entry into relevant databases including CRM program, data spreadsheets, daily success tracker, etc
Follow company-established process for Listings and utilize prepared checklists
Obtain/verify measurements and get current season photos for vacant land
Support clients by attending Closing processes when needed/ requested
Participate in daily team huddles, weekly team meetings, and weekly one-on-one meetings/huddles with the Manager(s) or Broker
Participate in team-related activities and competitions as well as community events sponsored by the company
Other duties as assigned
Qualifications:
Strong sense of accountability for customer experience
Demonstrated ability to work well in a team environment and collaborate with staff
Must possess outstanding listening skills and present a cool and calm demeanor when communicating with agents and clients
Must possess superior verbal and written communication skills
Tech-savvy with willingness and ability to learn and adapt to new technology and new systems
Demonstrated understanding of social media platforms and how to navigate them
Demonstrated proficiency in Google G-Mail, Google Calendar, and use of G-Drive
Clear understanding of basic math concepts, basic finances, and other simple math concepts
Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
Willing to go the extra mile to make sure things get completed by the deadline without exception
Independent and self-motivated
Minimum 1-year experience in Real Estate or in a Customer service role that included project management, coordinating multiple vendors, and meeting tight deadlines
Wisconsin Real Estate License in good standing is preferred, but not required
About Company
Terra Firma Realty is a brokerage based in DeForest, Wisconsin.
Our mission is to improve the lives of all we serve.
Our core values drive every decision we make professionally and personally.
Our business is quite different from a traditional brokerage.
Our training, systems, technology, and support are designed to create an environment of success and we genuinely care about helping you reach your personal goals.
If you enjoy working with people, are trustworthy, enjoy building relationships, and possess a strong work ethic and the ability to utilize technology effectively, then you could be a great Terra Firma team member!
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