Event Sales Coordinator

Position Summary: The Event Sales Coordinator supports the event sales team in attaining the monthly as well as annual targets and operates with management and clients to determine business requirements.
An Event Sales Coordinator is instrumental in assuring focused and productive communication with the new and existing clients, external distributors, representatives and agents as well as internal team members.
Additionally, the Event Sales Coordinator is responsible for the different kinds of administrative functions essential for everyday operation of the system and fulfillment of the company offers.
We have a generous 401k matching program along with health, dental, and vision insurance plus STD, LTD and voluntary life insurance.
We also offer PTO! Primary Duties: · Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
· Respond timely and in a professional and courteous manner to telephone inquiries regarding F&B events: weddings, social, corporate, etc.
by providing accurate and timely information and service.
· Create and Input contracts, BEOs, proposals, etc.
as they are received from the sales department into multiple systems of record.
· Manage sales marketing materials required for packaging, advertising, and promotion of company products and/or services (e.
g.
, catering sales kits, trade-show supplies, VIP amenities, site inspections, etc.
) · Support sales team when traveling by communicating with them on an "as needed basis" and assist in managing logistics of business needs.
· Ensure that all proposals, contracts, BEOs and other necessary information is distributed correctly to operations.
Attend BEO meetings.
· Conduct Site visits, property tours, special guest requests, create files, handling of mail, faxes, etc.
· Maintain a professional appearance at all times and to conduct personal behavior in a mature professional manner when representing the hotel or company.
· Coordinate with various departments the activities related to booked business.
· Assist with the coordination and planning of special client events.
· Must be able to meet work schedule and attendance standards.
· Comply with attendance rules and be available to work on a regular basis.
· Provides for a safe work environment by following all safety and security procedures and rules.
· Perform any other job-related duties as assigned.
Qualifications: · Self-starting personality with an even disposition to effectively communicate with guests, team members and community · Must have exceptional customer service skills · Demonstrated ability to perform multiple tasks in a busy environment and remain flexible · Ability to work well in a team environment · Possess excellent written, verbal, and organizational skills.
Computer literacy and financial management a must.
· College Degree preferred.
High school diploma or GED: or one to three years related experience and/or training; or equivalent combination of education and experience.
Career Path: The company seeks and rewards team members who demonstrate intelligence, judgment, a capacity to anticipate, loyalty, integrity, a high energy level, a balanced ego and the drive to get things done.
Legacy Ventures Restaurants is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information, and veteran status in its application and hiring processes and in its employment decisions.
LVR also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
The company is an Equal Opportunity Employer and complies with ADA regulations as applicable.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
Legacy Ventures Restaurants participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.
S This document does not create an employment contract, implied or otherwise, other than an at will relationship.