External Relations Coordinator

Job Summary: About the Division of Diversity, Equity and Educational Achievement (DDEEA) Under the direction of the Deputy Vice Chancellor for Diversity & Inclusion, Vice Provost and Chief Diversity Officer (DVCDI/VPCDO), the Division of Diversity, Equity & Educational Achievement (DDEEA/Division) supports the mission of the University of Wisconsin-Madison as it works to create a diverse, inclusive, and excellent learning and work environment for all students, faculty, staff, alumni, and partners at the university.
The DDEEA's priorities are to increase access for underrepresented minorities in STEM; eliminate the achievement gap between majority and underrepresented students; recruit and retain more diverse students, faculty and staff; prepare all of our students to thrive personally and professionally in a world that is diverse, global, and interconnected; and enhance the campus climate to ensure every member of the UW community knows they belong.
The DDEEA is comprised of administrative, education, scholarship, and service programs whose work overlaps with the core values of community, inclusion, organizational excellence, transparency, accountability, and social justice.
The DDEEA collaborates, leads, and consults in efforts to seed new initiatives and coordinate numerous institutional efforts to support, guide, and promote these priorities.
Overview The Division of Diversity, Equity & Educational Achievement (DDEEA), the central convener and leader for campus-wide diversity and inclusion outcomes at the University of Wisconsin-Madison, is seeking an Outreach Program Coordinator.
The Outreach Program Coordinator, under the supervision of the Executive Director of Communications will spearhead the DDEEA's community engagement initiatives, helping the division and university to forge robust partnerships amongst campus partners and between the university and local community.
The Outreach Program Coordinator will develop and execute comprehensive outreach strategies aligned with organizational goals, identifying key stakeholders, while ensuring access to programs, facilities, and educational services to diverse audiences.
The Outreach Program Coordinator will be responsible for helping organize and staff outreach events, workshops, and activities that address community needs, utilizing innovative approaches to maximize impact and engagement.
Key responsibilities for this position include: - Communicates institutional and divisional policy and procedures to external stakeholders - Ensures policy and procedure compliance of internal staff at community outreach events - Reviews and processes sponsorship and partnership requests from both internal and external stakeholders - Works to recruit and connect community and alumni volunteers to serve as mentors, speakers, professional resources, etc.
for student scholarship and service programs - Communicates with external partners and community organizers regarding their sponsorship and support needs - Actively seeks out new partnership opportunities - Develop and maintain a comprehensive database comprising of current community partners and prospective collaborators to facilitate efficient outreach efforts - Works with senior leadership, to determine the level of support to be offered in community partnerships - Communicates divisional progress with internal and external stakeholders Coordinates with external partners to ensure a DDEEA presence at events, securing resources, and distribution of marketing advertisements and event materials - Coordinates internal distribution of event tickets and attendance - Coordinates the procurement of marketing materials for external event tabling - Coordinates with the marketing team to secure advertisement requirements and digital media with the appropriate technical specifications for external partnerships - Organize and oversee staffing logistics for external event tabling, ensuring adequate coverage and support to represent the organization effectively during outreach activities - Fosters and maintains relationships with external partners in keeping with the mission of the DDEEA - Monitors and communicates changes and progress to internal leadership and external stakeholders Responsibilities: Organizes the development and delivery of outreach programs, including the responsibility for staffing.
Assists with policy development and organizes resources to promote stable and productive relationships between the university and local community.
Strives to expand and ensure access to programs, facilities, and educational services to diverse audiences.
10% Directs the implementation of program policies and procedures 25% Identifies, promotes, and maintains internal and external partnerships to promote the outreach program 25% Schedules and secures logistics and resources in support of an outreach program 10% Schedules day-to-day activities for program staff and student and community volunteers 20% Identifies opportunities for program improvement or new outreach program development 10% Attend events as a representative of the Division as needed Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison.
We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.
We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Education: Preferred Bachelor's Degree Qualifications: Required: - 1 -2 years of experience in a community relations role - Excellent written and verbal communication skills - Ability to work in a fast-paced environment and meet deadlines - Ability to work independently with precision and attention to detail - Exceptional organizational skills - Ability to foster relationships with diverse stakeholders - Exceptional interpersonal skills both verbally and via correspondence Preferred: - Established relationships within the community - Experience working in higher education - Project management experience - Experience working with non-profit organizations Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location.
Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $55,000 ANNUAL (12 months) Depending on Qualifications The starting salary for a candidate who needs to learn the responsibilities of the position and is not yet performing the full scope of the position is between $55,000 and $60,000.
The starting salary for an experienced candidate who can fulfill most job responsibilities independently is between $60,000 and $65,000.
Actual pay is determined at hire and is based on experience and qualifications.
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
For a summary of benefits, please see https://www.
wisconsin.
edu/ohrwd/benefits/download/fasl.
pdf Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.
e.
a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply: Click Apply Now and please submit a cover letter and resume referencing your related work and educational experience.
Contact: Sara Dawson sara.
dawson@wisc.
edu 608-890-2629 Relay Access (WTRS): 7-1-1.
See RELAY_SERVICE for further information.
Official Title: Outreach Program Coordinator(OE005) Department(s): A02-GENERAL SERVICES/A0205/G SERV/EXT RELATIONS & DEV Employment Class: Academic Staff-Renewable Job Number: 291554-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.
We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check.
It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
See Wis.
Stat.
sec.
19.
36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years.
UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.