Alumni Relations Coordinator

Job Summary: The mission of the Alumni Relations team at the Wisconsin School of Business is to understand the needs and interests of our 45,000+ alumni and 5,000+ donors to create effective engagement, storytelling, and philanthropic investment opportunities.
The Alumni Relations team is comprised of engagement and communication professionals who build and deliver an active portfolio of alumni and donor communications and activities.
The team leverages insights collected regularly from our alumni to identify target audiences, tailor our storytelling, and build programming and experiences to support our alumni and enhance the Business Badger network.
The Alumni Relations Coordinator will be responsible for providing project and program support, facilitating communications regarding programs and events, and working with internal and external stakeholders to develop and execute project plans that align with the strategic goals of the Alumni Relations team.
This role will provide overall project management to complement an existing team accountable for writing, design, and outreach planning.
This includes overseeing projects from start to finish while ensuring they're delivered on time, on strategy, and on budget.
The Alumni Relations Coordinator will also assist in the development and administration of alumni engagement and volunteer programs, such as regional ambassadorship and affinity programs.
This includes coordinating logistics for programs and supporting related activities, processes, and communications.
Occasional on-site support during program implementation may be required (including some nights/weekends and out of state travel).
This role will report to the Associate Director of Alumni Relations on our hybrid team working 40% in person and 60% remotely.
A successful candidate will be an organized self-starter with a can-do attitude who can collaborate well with teammates.
This role also requires polished communication skills, strong attention to detail, and a knack for creative problem solving.
Well-qualified applicants will possess: - Excellent verbal and written communication skills - Exceptional organizational skills, including the ability to work effectively under pressure and manage multiple priorities - Strong attention to detail and desire for accuracy and continual optimization - Strong project management skills, with a focus on execution, problem solving, process improvement, and project documentation - Excellent interpersonal skills and the ability to facilitate groups and individuals towards a common goal - Ability to proactively identify project issues and seek out solutions - Ability to think strategically and understand audiences to develop targeted campaigns, projects, and program plans - Ability to proactively lead a project and motivate team members - Desire to learn and contribute in a fast-paced environment Responsibilities: Plans and implements alumni programs and assists in the execution of alumni and stakeholder strategies in support of unit advancement goals.
5% Monitors reach and effectiveness of alumni campaigns, projects, and initiatives 30% Plans events and programs according to established goals and objectives 15% Communicates with participants, presenters, vendors and others to execute in-person and online programs 40% Provides project management and execution of alumni programs, initiatives, and tactical plans 5% Monitors, organizes, and updates alumni data, and supports tracking of alumni engagement metrics 5% Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about alumni relations programs and projects Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison.
We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.
We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Education: Required Bachelor's Degree Marketing, Business, Communications, or related preferred Qualifications: Required: - Experience with project management in a professional setting - Experience with marketing, communications or related field Preferred: - Experience with program or volunteer management - Higher education or nonprofit experience preferred - Ability to work in a team to build alumni programs and activities, along with a talent for motivating and coordinating volunteers - Experience working with cross-functional teams and communicating with a variety of internal and external stakeholders - Familiarity with project management technology and databases, such as Salesforce and iMeet - Excellent interpersonal, written, and verbal communication skills - Strong attention to detail, organizational and time management skills - Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines - Flexibility and initiative, with the ability to work both collaboratively and independently in a fast-paced environment - Experience working with data to report impact and inform decision making Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location.
Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $45,000 ANNUAL (12 months) Depending on Qualifications The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.
e.
a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals.
We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.
Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.
How to Apply: Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.
Our search committee will review all application materials after the posted deadline.
We will notify selected applicants to participate further in the selection process directly.
We will notify all applicants once the search is completed and we have selected a top candidate.
As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.
Contact: Se Yang se.
yang@wisc.
edu 608-263-2975 Relay Access (WTRS): 7-1-1.
See RELAY_SERVICE for further information.
Official Title: Alumni Relations Specialist(AV044) Department(s): A12-WISCONSIN SCH OF BUSINESS/ALUMNI RELATIONS Employment Class: Academic Staff-Renewable Job Number: 291363-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.
We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check.
It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
See Wis.
Stat.
sec.
19.
36(7).
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