Education Coordinator

Job Summary: The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts to the University of Wisconsin-Madison and the University of Wisconsin-System.
RSP currently manages an open portfolio of over $4 Billion with annual awards over $1.
5 Billion.
This Training and Organizational Development Manager is responsible for the design, implementation and administration of a formal research administration educational and training program at the University of Wisconsin-Madison.
Position will oversee the planning, development and evaluation of the education and training program components.
It will provide oversight of the work of instructional designers and supervision of the implementation of the educational goals and objectives.
It will be responsible for continuing assessment of the regulatory environment to address the changing needs and the effectiveness of the program.
In addition, the position is responsible for planning, organizing, and executing the Annual Symposium for Research Administrators, working in concert with a campus advisory committee.
Evaluation and assessment includes analyzing workforce needs, trends and best-practices in support of the overall curriculum.
In addition, the position will be responsible to collect and analyze data to provide continuous improvement of the research education and training program offerings and certifications that will align with Research Administration competencies.
It will ensure the educational content for departmental research administrative staff, RSP staff, and Principal Investigators is current and meets the needs of the learners to successfully fulfill their research and regulatory responsibilities.
The position collaborates with multiple departments (e.
g.
, academic departments, research centers and institutes, RSP, Institutional Review Boards (IRB), Research Animal Resources Center (RARC), Conflict of Interest (COI), IT, and subject matter experts (SMEs)) and college/school leadership to ensure that the educational and training program is comprehensive, current, and accessible.
The position requires the ability to work collaboratively with diverse groups to create a learning environment that is service oriented, supportive, engaging and effective for adult and nontraditional learners.
Collaboration will include the management, recruitment, coaching and development of instructors.
It will partner with SMEs regarding technology based learning projects from conception, through design and production, to completion.
It will evaluate pedagogy goals with tools with an emphasis on designing and using the appropriate technology for the situation.
It will assist in change management strategies and develop effective learning plans.
The position will also undertake a campus-wide inventory and analysis of the competencies necessary for departmental and other campus research administrators.
Once identified, the competencies will provide a basis for additional professional development activities and for setting markers for administrative capabilities for a variety of positions that support the research administrative enterprise at UW-Madison.
The competencies will also allow UW to pursue a system of education, testing, monitoring, and review as part of a campus certification program in research administration.
Coordinates and manages learning events on campus virtually and in person for group sizes ranging between 20-350 people.
Plans and organizes events, including selecting topics and booking speakers, working with venues, managing planning committee, inviting participants, managing registration, marketing, outreach, and web development.
Communicates directly with all stakeholders throughout the event planning process to learn requirements and goals, coordinates attendee list, and ensures all participants understand relevant information and details.
Lead communications as necessary to develop and plan event specifications such as scope, format, budget, administrative details, and special requirements.
Coordinates Peer Mentoring Program for campus staff.
Promotes the mentoring program, selects participants, connects mentors and mentees, guides the mentoring process, facilitates meetings, provides professional development, assesses program for success.
Lea communications as necessary to promote and grow the program's reach on campus.
Maintains systems and processes to collect mentor and mentee information on a timely basis.
Organizes and facilitates virtual and in-person mentoring events.
Responsibilities: Implements education and training and assists with the development and coordination of organizational learning programs to support and enhance the knowledge and skills of all employees.
Facilitates training sessions, serves as a point of contact to new employees, and may supervise staff.
25% Implements an education system for a variety of staff and partners, including planning and scheduling orientation, an education curriculum for on-the-job training based on role, and a mentorship program 20% Implements an ongoing training series incorporating feedback from a variety of documents and information 5% Serves as the point of contact to new employees for training and certification activities and ensures compliance with mandatory training for new and ongoing staff 15% Facilitates training sessions covering a variety of relevant topics 15% Assists with education of and documentation creation for policies, procedures, tutorials, guidance, and supplemental forms 5% Plans, develops, and organizes the annual Symposium for Research Administrators, working with a campus advisory committee.
5% Program outreach and marketing, including website design 5% Manages subject matter expert groups through the process of curriculum development and instructional design and maintains the peer mentoring program 5% Event coordination and management Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison.
We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.
We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Education: Preferred Bachelor's Degree Qualifications: Well-qualified applicants will have the following preferred experience: -At least 3 years of experience and knowledge in research administration at a large diversified externally sponsored research enterprise.
-Evidence of experience with presentation tools such as MS Power Point, Prezi, or similar tools.
-Knowledge of adult learning and development strategies (ADDIE, e.
g.
) as well as experience with Learning Management Systems.
-Knowledge of evaluation methodology to measure the effectiveness of training solutions and materials.
-Demonstrated experience in planning and organizing curricula, developing and providing instruction, guidance, and creation of training materials required.
-Experience with electronic research administration systems.
-Ability to understand the complexity of sponsored research administration in a research University environment, and the ability to communicate with a variety of constituents: faculty, staff, and external partners.
Includes the ability to lead committees with a variety of stakeholders.
-Knowledge of various training delivery modes, proficiency in public speaking, and excellent interpersonal and human relations skills with a diverse audience.
-Ability to synthesize and simplify complicated policies and regulations for consumption by a variety of end-users.
-Experience organizing and coordinating large scale events.
-Knowledge of mentoring relationships and programming.
Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location.
Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $75,000 ANNUAL (12 months) Depending on Qualifications The salary for this position is negotiable based on experience and qualifications.
This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.
Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.
e.
, a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
How to Apply: Please click on the "Apply Now" button to start the application process.
You will be required to upload a cover letter and resume.
Your resume and cover letter should include all relevant education and/or work experience as it relates to this position, where it was performed, and should specifically address your experience in: research administration, experience assessing, designing and delivering learning in a complex organization, and your experience collaborating with subject matter experts to develop training and learning solutions.
Cover letters will be used as a writing sample and to determine the best qualified applicants.
Contact: Kelly Marks kelly.
marks@wisc.
edu 608-262-5802 Relay Access (WTRS): 7-1-1.
See RELAY_SERVICE for further information.
Official Title: Training and Orgzl Dev Mgr(HR044) Department(s): A34-VCRGE/ADMIN/RSP Employment Class: Academic Staff-Renewable Job Number: 289607-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.
We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check.
It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
See Wis.
Stat.
sec.
19.
36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years.
UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.